Every family registered in a Standard School Year class performs a job for the school, as part of the Co-op Requirements.
There are multiple job categories, which range in skills and time required:
Standard Jobs: Require 15–20 hours/year.
Pre-registration Jobs: Require 20–40 hours/year, with more responsibility and/or a leadership role. You are guaranteed your first-choice class. Please email your request to the Jobs Chair at jobs@littlewonders.org.
Mini Jobs (for Baby Play Families only): Require 4–6 hours/year.
Partial-Buyout Jobs: Require less time, and have a monetary commitment (either as non-reimbursed expenses or a direct payment to the school).
Full Job Buyout: Requires no time commitment and costs $550.
Board of Directors
Little Wonders is operated by the Board of Directors. The Board is comprised of the Director of Little Wonders plus 12 elected members, each of whom is a participating or alumni parent. Each elected member holds one of the specific positions listed below:
President
Vice President / Registrar
Treasurer
Secretary
Development Chair
Publicity Chair
Events Chair
San Mateo Council Representative
Liaison Chair
Jobs Chair
Facilities Chair
Technology Chair
Members of the Board meet once a month to discuss current and future issues affecting the operation of the school and lead teams organized to execute the operations of Little Wonders. Board positions are generally reassigned each year and new members must be available to start on May 1 preceding the school year they will serve.
Serving on the board is an excellent way to meet other amazing parents and have a say in the decisions that impact your child and our school.
Timeline: Must be available to start in the late spring or early summer. Heavy in summer and early fall, with some steady work throughout the year.
Skills: Outgoing and comfortable attending events and approaching folks in the community to help them discover the wonderful programs offered at Little Wonders. Self-starter, able to work independently to help promote Little Wonders.
Monetary Commitment: None.
Responsibilities:
Promote Little Wonders in the local community by distributing information at relevant locations and events.
Acquire materials such as fliers and postcards from the publicity team and request posting at local businesses/events.
Identify additional outreach opportunities and sign folks up for previews and programs.
Attend preschool fairs and make announcements at local events (e.g., library storytimes).
Scholastic Book Coordinator & Librarian
Positions: 1
Timeline: Steady throughout the year with some work required in August.
Skills: Must be well organized and able to meet deadlines. An interest in parenting literature is a bonus.
Monetary Commitment: None.
Responsibilities:
Distribute Scholastic book order flyers, place orders, organize shipment orders for teacher to distribute to families
Organize and maintain the parent lending library throughout the school year
Follow up with borrowers to ensure books are returned on time.
School Photographer/Historian
Positions: 1
Timeline: Steady throughout the year. Must attend Little Wonders events.
Skills: Enjoy photography and scrapbooking. Familiarity with online photo tools required.
Monetary Commitment: May include small out-of-pocket photo printing expenses.
Responsibilities:
Photograph key Little Wonders events and candid class moments.
Manage and update the photo sharing site for the school year.
Work with the Director to support bulletin board displays and yearly scrapbook creation.
Timeline: Must be available to begin at the start of the school year. Ongoing responsibilities average a few hours per month, primarily following monthly Board meetings, with additional time commitments during the Board recruitment and nomination period.
Skills: Must be well organized, detail-oriented, and proficient with Excel and Google Docs. Must have regular access to a computer with internet.
Monetary Commitment: None.
Responsibilities: Support the Secretary with administrative responsibilities as needed, including maintaining the Board roster, assisting with Board recruitment and nominations, supporting the end-of-year survey, periodically updating Little Wonders documents (e.g., the Orientation Guide, Confidentiality Agreement, and other Little Wonders documents), and other administrative projects. The majority of the work can be completed remotely.
Timeline: Steady throughout the year including summer, with lighter and heavier weeks depending on org activity.
Skills: Financial experience is nice-to-have but not required. Most tasks are routine execution rather than judgment calls. Comfort with spreadsheets and Google Workspace helpful.
Monetary Commitment: None.
Responsibilities:
Process approved refunds and tuition adjustments in Brightwheel.
Follow up on outstanding invoices.
Upload bank and credit card statements to our bookkeeping platform (Pilot).
Prepare reimbursements or payments after they’re approved.
Attend board meetings as backup for the Treasurer when needed.
Invoice Coordinator (Pre‑Registration)
Positions: 1
Timeline: Must be available to start June 1. Especially heavy in summer and fall, with steady work throughout the year.
Skills: Must be well organized, detail-oriented, and proficient with Google Docs. Must have good communication skills. Must have regular access to a computer with internet.
Monetary Commitment: None.
Responsibilities:
Enter non-tuition related invoices in Brightwheel (e.g., Job Buyouts, School Wash, Keepsakes, CPR Classes).
Coordinate with the Treasurer to create Payment Plans as needed.
Monitor payment status and send reminders; cancel unneeded invoices.
Create and maintain an unpaid invoice list; provide to the Treasurer monthly.
Payroll Coordinator (Pre‑Registration)
Positions: 1
Timeline: Steady throughout the year.
Skills: Experience running payroll. Knowledge of Gusto is a plus. Must be organized, detail-oriented, able to meet deadlines, and have good communication skills. Must have regular computer and internet access.
Monetary Commitment: None.
Responsibilities:
Run payroll in Gusto and keep records up to date.
Review hours and process payroll twice per month.
Ensure proper capture of hours for each pay period.
Distribute W2s and report correspondence with Gusto to Treasurer.
Prepare necessary payroll reports.
Treasurer's Mail Assistant
Positions: 1
Timeline: Steady throughout the year.
Skills: Ideal for families living near 25th Avenue in San Mateo.
Monetary Commitment: None.
Responsibilities:
Pick up mail weekly from the Little Wonders P.O. Box on 25th Avenue in San Mateo.
Deliver mail to Little Wonders and sort into appropriate mailboxes.
Timeline: Begins in early July; steady throughout the year. 1–2 in-person meetings may be required, but most work is done remotely.
Skills: Proficient in Adobe InDesign, Illustrator, Photoshop or other photo editing tools. Detail-oriented and deadline-driven. Familiarity with Canva and graphic design experience are a plus. Strong interpersonal and organizational skills required.
Monetary Commitment: None.
Responsibilities:
Support the Publicity Chair with advertising and promotional tasks.
Create and manage desktop publishing and graphic design for advertising campaigns.
Develop ad plans, submit to publications, and gather needed visuals.
Ensure technical accuracy for all formats and platforms.
Create flyers, brochures, and additional promotional materials as needed.
Social Media Manager (Pre‑Registration)
Positions: 1
Timeline: Begins in August; steady throughout the year.
Skills: Social media experience (especially Facebook & Instagram), familiarity with Canva, basic computer and internet skills.
Monetary Commitment: None.
Responsibilities:
Manage Little Wonders’ presence on Facebook, Yelp, and NextDoor.
Coordinate and assign tasks to the Social Media Team.
Post weekly updates and content on Facebook; moderate and respond to comments.
Complete all work remotely.
Social Media Team
Positions: 2
Timeline: Begins in August; steady throughout the year.
Skills: Creative communicator with multimedia storytelling interest. Experience creating content for digital channels; video skills are a plus. Strong interpersonal skills helpful.
Monetary Commitment: None.
Responsibilities:
Partner with the Social Media Manager and Publicity Chair to create bimonthly content.
Write, edit, and post stories aligned with Little Wonders’ brand and values.
Visit the classroom as needed to gather interviews, photos, or videos.